In our previous newsletter we explained how some software programs have included utilities that gather the elements needed to print: The page layout document, all linked graphics, a report on fonts and graphics used and sometimes the fonts used. Due to the different interpretations of font copyright restrictions, sometimes fonts are not included and you might find yourself having to gather them manually. So, what should you do in that situation? Before you start looking for fonts in your computer let us explain what are font files.

Types of Fonts
Fonts are divided basically into two categories: PostScript Fonts and True Type fonts.

PostScript Fonts
These are made up of two parts or files. One is the Screen Font that allows you to accurately view the typeface on the monitor screen and the other is the Printer Font that makes it printable. PostScript is the preferred font format for high-end print devices used in commercial printing.

True Type Fonts
These are commonly used on PC/IBM platforms and on Macintosh computers’ system folders. True Type fonts have one file for each font, unlike PostScript, which is broken up in two (screen font and printer font). We recommend PostScript over True Type because the results are not as predictable with TrueType fonts. PostScript fonts are designed and are built for high-end print devices. If you use TrueType, be sure to include the entire family of fonts with your job. For example, Helvetica, Helvetica Bold, Helvetica Italic. Also, like with postscript font users, avoid using attributes or pseudo styles* with layout applications.

OpenType Fonts
OpenType is a new cross-platform font file format developed jointly by Adobe and Microsoft. The two main benefits of the OpenType format are its cross-platform compatibility (the same font file works on Macintosh and Windows computers), and its ability to support widely expanded character sets and layout features, which provide richer linguistic support and advanced typographic control. As with TrueType, OpenType fonts are comprised of a single file.

*Pseudo Fonts
(a.k.a “Font Attributes” or “Font Styles”) When using layout programs, you often have the option of “customizing” a typeface by using the Bold, Italic, Bold Italic, underline buttons or selections from the style menu. These options are not actual fonts, just screen representations of them. They are called “pseudo fonts.” Stylized versions of fonts from application menus should never be used. If Helvetica Bold Italic is needed, use the actual font, not a style attribute. Styles like outline and shadows should be built as EPS graphics and never picked from a menu.

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